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Manage Product Compliance in 3E Exchange
Manage Product Compliance in 3E Exchange
Evelyn Ritter avatar
Written by Evelyn Ritter
Updated over a week ago

With 3E Exchange, you can calculate and store compliance determinations, save an auditable history, and be notified when a chemical in your product or material is added to a regulatory list. 

Compliance Determinations

We realize compliance determinations are based on multiple factors, including supplier disclosures, disclosed chemical content, and information about the final product. We have designed our product compliance determinations to give you a quick snapshot of each of these factors, and to help you make a determination on the most relevant one based on your information. 

There are several pathways to access compliance determinations for your products. In My Products, you can see compliance pages listed underneath BOM while in your product view. You can click on any of these to access the specific compliance page.

You can also see a synopsis of compliance data for each product and material in one view when accessing My Products or My Materials.

A green check mark indicates that your product is in compliance; a red X indicates it does not comply; a grey question mark indicates that the status is indeterminable. 

Once you select an option from the Compliance drop down menu, you will be able to view more data on the specific compliance determination. It shows all the collected data about the product and the specific information that was used to create the compliance determination. You can use our template to send supplier surveys about Conflict Minerals and 3E Exchange will then analyze the data for each part or use it to make determinations for entire products.

Product Compliance
For overall product compliance, you can specify supporting information by selecting the "Add Response Data" button.

Here (see image above) you can either manually fill out the information you've received from your supplier, or double check the data that's been automatically uploaded from the Supplier Survey. If answers are input into the compliance questions and documentation, the answers would override the overall compliance determination. If you mark the product as requiring disclosure, the product will be marked as non-compliant. If it is marked as not requiring disclosure, it will be compliant. If it is unknown, the product will be indeterminable. These questions and documentation requirements are different for each of the five compliance regulations that you can switch between by clicking on each compliance page.

Materials Compliance
To take a deeper look at the compliance of all of your materials and substances, you can expand the materials and substances under Materials Summary using the arrows until you locate the source of the compliance issue.

In the example pictured below, you can see that "Levafix Brilliant Yellow E36" is being flagged on California Prop 65. The compliance restriction flows up through the material to "Powder Coat," then to "Frame," then to "Back," and ultimately impacts the overall product (if disclosure is required - see Product Compliance section above). 

Learn more about Calculating Full Material Disclosure for overall product compliance here.

Entering Dates for Compliance Response Data
3E Exchange allows you to enter dates for compliance response data so that you can track which version of the hazard list you were comparing to on the day you added response data. Hazard lists are regularly updated so it is important to know this. If you do not enter a date, then the date will automatically populate as today's date.

Using 3E Exchange with Top Level CAS Number Reporting

In some cases you may find that you need to document your data differently to best reflect your product. For example, in the product listed below, it is 100 percent made of steel. There are traces of other metals, such as lead and brass, but they are not significant components of the product. 

For compliance purposes, that means the product is still being evaluated for these trace metals, but it currently does not show up in your compliance view because steel is being represented as 100 percent of the product. 

Please note that the compliance status of the individual trace chemicals will be visible in the detailed compliance view, but they won't affect the compliance status of the material or the overall product. 

Auditable History

Every time a product changes or a new supplier survey is received, the data on that material is automatically saved as a new and updated version. Version History allows you to store various versions of a product, compare them, and reference the compliance lists as they were when the product was versioned. This way, you will still be able to review the product's historical compliance scores and past data.

The previous versions will be available for comparison and auditing purposes and will be automatically saved in the background. You will still see your most recent version in your dashboard for continued work and tracking. 

To  access version history, you will navigate to the "Version History" (see below).

On this page, you can toggle between History and Version Lists. You can also create a new product or material version, delete a version, or compare versions if you have more than one in your version library. 

List Notifications

A list notification is a note we send to our users when there is a change to the regulatory status of a chemical on a regulatory or hazard list. The 3E Exchange list is updated in our database, and we also send an email to you. To ensure you receive these notifications, navigate to the "Lists and Substances" tab then the "Substance Data Changes" and check the box that says "Subscribe to substance data change emails". You can then investigate how this change affects your product(s) in your notification dashboard.

List Notifications allow you to get the full benefits of full material disclosure*. If a supplier has already declared their product content to you (or you’re using data via 3E Exchange Public Materials), you can easily monitor the compliance status without having to bother with sending supplier surveys every 6 months or worry that they aren’t checking the recent updates in regulations. You can more easily meet your compliance requirements, with less time spent nagging your suppliers.

*Full material disclosure involves product manufacturers asking suppliers to declare every substance in their materials, along with the concentrations down to 100ppm or 1000ppm, depending on regulatory guidelines. 

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